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How many hours are wasted within your company on unproductive form filling and mileage claims?

There is a better way. If all this were automated, guaranteed to be accurate, and also start saving your business money from day one, wouldn’t that just make good sense?

How about a system:

  • That captures all mileage claims and expenses any time, any place & integrates with your ERP or payroll system
  • Where mileage is guaranteed to be accurately captured from an on-board device in each vehicle – not relying on a mobile phone or a dongle
  • That ensures fully compliant reporting for HMRC audits

Fleetmiles puts you in control and saves time and resource. Your organisation could be spending up to 20% more than necessary on fuel as a result of business mileage over-claiming. Fleetmiles is an easy to use system that will help your business to manage mileage claims and reduce mileage expenses.

Drivers can access the system via a desktop or ‘on the go’ using the mobile app to verify automatically logged business journeys. Ancillary expenses can also be added and submitted electronically with receipts captured and uploaded automatically using the Fleetmiles App.

Fleetmiles allows finance administrators to accurately capture driver claims. They can easily view the status of expense claims, drill down into individual claim detail to prevent fraud, and easily configure HMRC mileage rates and mileage allowances to suit business requirements.

Suitable for organisations with

  • Company cars
  • Cash allowance drivers
  • Grey or mixed fleets
  • Drivers in salary sacrifice schemes

To comply with HMRC and avoid fines, accurate mileage expenses capture and mileage reporting is important for your company’s bottom line. Not paying more than you need to, and also ensuring that your drivers are being paid the correct amount for their business mileage expenses can be a headache, and systems that rely on dongles or drivers to capture data can be open to abuse.

Fleetmiles uses on GPS mileage tracker technology to automatically capture and calculate precise locations and actual distance driven. The system automatically logs the start and end times of a journey, based on GPS measurements and pre-configured postcode data to ensure that your business mileage expense management is totally accurate.

Use the mobile app to capture and upload your receipts automatically when you make a mileage claim

Take advantage of the only mobile app currently on the market which allows you to capture and automatically submit your receipts alongside your mileage claim. This is a unique application, designed and developed by our team of specialists who have over 25 years’ experience in providing revenue accounting and image capture services to the transport sector.

Easily manage and audit fuel card claims

Fleetmiles also allows managers to audit fuel card data for verification of genuine business mileage. Full reporting is available along with an accurate log of every individual journey.

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