Advisory Fuel Rates From 1st June

HMRC has revised its advisory fuel rates (AFRs) upwards, to take effect from 1st June 2016.

Rates for diesel-powered vehicles below 1600cc and above 2000cc have increased by one pence per mile. Petrol bands for vehicles above 1400cc have also increased by one pence per mile.

For full information, visit the HMRC website http://bit.ly/21tor7N

Mileage expenses causing you headaches? Put Fleetmiles to the test in your business today. Call 01420 544514 or visit www.fleetmiles.co.uk

 

HMRC reduces advisory fuel rates

HMRC has published its latest advisory fuel rates (AFRs) to take effect from March 1.

Petrol rates have been reduced by one pence per mile across the board, while diesel rates have been reduced by one pence per mile for vehicles up to 2000cc, with payments for vehicles with capacity above this reducing by two pence per litre.

Find out all you need to know  http://bit.ly/1Q3t3ML

Managing Mileage, A Guide For Fleet Managers

The business case for managing mileage is compelling. Reducing mileage is the quickest and simplest way to cut carbon, and reduce fuel and maintenance costs.

Fleetmiles mileage management is a great way to reduce your business mileage. The one-time plug in device automatically captures and logs only genuine business mileage and uses an app to capture and upload receipts which are automatically allocated to a claim.

This handy guide, produced by The Energy Saving Trust gives you all the information you need to take the first steps towards mileage reduction http://bit.ly/1QkVN75. To Find out how your business can start saving, call the Fleetmiles team on 01420 544 514 or visit www.fleetmiles.co.uk

ESOS compliance starts with fleetmiles Mileage Capture

Revenue accounting software specialists launch Fleetmiles – the next generation in mileage capture and management systems designed with ESOS compliance in mind.

Fleetmiles is a unique mileage capture system which uses GPS technology to allow companies to automatically and accurately record business mileage. Fleetmiles allows companies to automatically and accurately identify and record the business/private mileage split, and enables businesses to convert mileage travelled into an energy consumption figure for ESOS compliance.

The new system has the ability to capture mileage and fuel reimbursement expenses, aggregate the data and convert mileage travelled into an energy consumption figure. This makes Fleetmiles an ideal mileage expenses system for organisations seeking to reduce fuel costs and carbon emissions to comply with ESOS.

Pregem are software and IT specialists with core business expertise in Financial and Commercial areas of the travel and transport industry. Sectors include Airline Revenue Accounting, E-Commerce, Revenue Integrity and Fleet Management.
Pregem provide consultancy and business IT services to many airlines including Virgin Atlantic, Delta Air Lines, Aer Lingus and Kenya Airways. Pregem are the creators of proprietary software for Fleetinsight, a GPS fleet tracking and fleet management system which is widely used by transport and logistics companies and international FORS accredited networks such as Palletways.

Controlling business mileage expenses with Fleetmiles

Stemming the flow of mileage expenses.
Evidence shows that organisations typically pay out 24.7% more in fuel and mileage expenses than they need to.

If your employees do business mileage – whether in company funded, or private cars – this will affect you.

How fuel prices have outstripped earnings.
The problem of over claiming business mileage affects many UK businesses and is in part linked to the historic price increases in fuel, which has risen twice as fast as average earnings, and 1.5 times faster than inflation over the past 15 years.

Wages have not increased in line with consumer price inflation since 2009 so the gap between fuel prices and disposable income has significantly widened. If an employer sets an inadequate per-per-fuel-mile rate, drivers may over claim to compensate. If the limit is too generous, then drivers may over claim to capitalise.

It’s recognised that the level of payments made to drivers has risen dramatically in line with the rising price of fuel. Many organisations remain unaware of the fact that they are hemorrhaging cash as a result of mileage over-claiming.

Over-claiming – what we don’t realise.
Drivers’ expense claims forms the basis of all the miles paid for by employers. Some of these claims can be over-exaggerated, for example ‘rounding-up’ or ‘guesstimating’

In some cases, drivers’ may deliberately set out to defraud their employer. Some examples of the tactics employed include claiming for phantom, long distance journeys or using company fuel cards to refuel cars belonging to family and friends.

At worst, drivers have been known to regularly claim up to 1,000 miles per month. In general, it is easy for claimed mileage to exceed the true level by 10-15% per month.

Organisations that use pay-and-reclaim expenses, where drivers buy their own fuel and claim a pence-per-mile rate for business journeys are the most vulnerable to over-claiming.

Over claiming – why do they get away with it?
To some drivers, ‘fiddling’ their mileage expenses is seen as a perk or easy to get away with. Most organisations have a de-centralised process for settling driver expenses. Fleet mileage expense claims are often separated from the main fleet budget.

Often, managers simply don’t have the time to manually interrogate every mileage expenses claim. It is also not easy to verify claims from drivers who regularly clock up high mileage on many and varied journeys every month.

The whole process is open for abuse without a mileage expenses capture and audit system in place.

Over-claiming – how do we stop it?
Fleetmiles uses on GPS technology to automatically capture and calculate precise locations and actual distance driven. The system automatically logs the start and end times of a journey, based on GPS measurements and pre-configured postcode data.

Drivers can access the system via a web page which is configured to ensure that all recorded journeys are for business. As an additional safeguard to driver privacy Fleetmiles also gives drivers the option of defining their journey category via a dedicated Business/Private switch in the vehicle or via a web based driver portal option, all optimized to company payroll schedules.

The newly launched Fleetmiles is a unique fleet mileage expenses management system which uses GPS technology to automatically capture business journey data with configurations which completely exclude private journey data. Unlike other systems on the market, Fleetmiles is dongle-free. The system can be fully configured to allow companies to automatically record accurate business mileage claims and reduce fuel card billing without the need for endless scrutiny or paperwork.

 To find out more contact marketing@fleetmiles.co.uk

 

 

 

 

 

Advisory fuel rates updated for June 2015

HMRC has updated its advisory fuel rates, to take effect from June 1.

Rates for diesel engines below 2000cc have been increased by 1p to 10p per mile (1600cc or less) and 12p per mile (1601-2000cc). The 2000cc+ diesel engine rate remains static at 14p.

Sub 1400cc petrol engines have seen an increase of 1p to 12p per mile, while 1401-1600cc engines have seen a decrease of 1p per mile, also to 12p, with an additional 1p added to the 2000cc+ petrol engine rate.

Full story: http://bit.ly/1SPODpN

Fleetmiles Fuel Card Integration

Greater accuracy with Fleetmiles fuel card integration
With the increase and recent fluctuations in fuel prices there is now even greater focus on monitoring, managing and saving fuel within any organisation operating a fleet of vehicles. Fleetmiles has a fuel card integration feature that allows customers to upload and aggregate the data with mileage expenses claims data from any supplier. This feature allows companies to build up a more accurate picture of employee business mileage expense claims by allowing fleet managers to reconcile fuel card use to actual mileage.

Do I need fuel card integration?
Most fleet operators are using fuel cards to control fuel expenditure and have access to fuel card reports to monitor and manage fuel card expenses. Reports provide an accurate picture of the amount of fuel being consumed, but it is often difficult to prove which vehicle has been fuelled and mileage discrepancies can arise due to manual recording. Incorporating Fleetmiles data with your fuel card data could help highlight any fraudulent activity and improve the overall fuel efficiency of your fleet by helping to manage fuel card claims and fuel card invoices.

Fleetmiles is the perfect solution
Fleetmiles is a unique fleet mileage expenses management system which uses GPS technology to automatically capture business journey data with configurations which completely exclude private journey data. Unlike other systems on the market, Fleetmiles is dongle-free. The system can be fully configured to allow companies to automatically record accurate business mileage claims and reduce fuel card billing without the need for endless scrutiny or paperwork.

 To find out more contact marketing@fleetmiles.co.uk

Business mileage, a grey area for grey fleets?

If personal vehicles are used in the course of work, then owners may be entitled to a mileage allowance. The vehicle may be a car, van, or motorbike. This allowance may be eligible for tax relief, provided it meets HMRC criteria. But when making a claim it is essential to be aware that not all travel counts as business mileage.

Grey fleet is the term used to describe any vehicles that do not belong to the company, but which are used for business travel. This might include a vehicle purchased via an employee ownership scheme, a privately rented vehicle or a vehicle privately owned by an employee. When they are driven on company business, often in return for a cash allowance or fuel expense, these vehicles then become considered part of the ‘grey fleet’ – and as such fall under the responsibility of the employer who has the responsibility to reimburse grey fleet mileage expenses.

The difference between business and private mileage
Business mileage refers to journeys undertaken in the course of work, with the exception of a regular commute. HMRC guidelines define travel between home and a regular, permanent place of employment as a non-work journey, making it ineligible to be included as part of a business mileage claim. For example, if you drive from your home to your office, visit a client, return to your main place of employment, then drive back home, the first and last journeys cannot be counted as business mileage. However, if you leave home and drive straight to a client, travel from that location to your office, then drive back home, you may be able to claim for the first two journeys, provided you can demonstrate that they represent a significantly different journey to your usual commute.

Private mileage refers to travel between your home and permanent place of work outside your usual hours, or any other private trips that you make. These journeys cannot be counted within your business mileage allowance.

Accurate mileage capture has been at the forefront of Fleetinsight’s development plans for 2014/15. The newly launched Fleetmiles is a unique fleet mileage expenses management system which uses GPS technology to automatically capture business journey data with configurations which completely exclude private journey data. Unlike other systems on the market, Fleetmiles is dongle-free. The system can be fully configured to allow companies to automatically record accurate business mileage without the need for endless scrutiny or paperwork.

To find out more contact marketing@fleetmiles.co.uk